- We collect contact, project, billing, communication, consent, and limited technical information.
- We do not sell personal information or share it for cross-context behavioral advertising.
- Payment details, when used, are handled by third-party payment processors rather than stored by this website.
- You can request access, correction, deletion, portability, or consent withdrawal by contacting us.
01Who We Are
POLAR CIRCUIT LLC operates polarcircuitweb.com and provides website strategy, design, development, redesign, ecommerce setup, web application, SEO foundation, maintenance, and related digital services.
You can contact us at hello@polarcircuitweb.com, +1 (307) 742-1563, or by mail at 1365 Taylor Ave, Sheridan, WY 82801, USA.
02Information We Collect
We collect information you provide directly, information generated while we provide services, and limited technical information from this website.
| Category | Examples | Source |
|---|---|---|
| Identifiers and contact details | Name, company, email address, phone number, mailing address, inquiry reference | You, contact forms, email, calls |
| Project information | Website goals, budget range, timeline, platform needs, integrations, content, brand assets, support requests | You or your authorized contacts |
| Commercial and billing records | Proposal details, invoice records, payment status, tax and accounting records, refund or dispute notes | You, our records, service providers |
| Client materials | Copy, images, logos, product details, domain information, hosting details, CMS access, repository invitations, analytics access | You or project tools you authorize |
| Communications | Messages, meeting notes, support conversations, approvals, change requests, and customer service records | You and our communications |
| Internet or device activity | IP address, browser type, device type, pages viewed, referring URL, server logs, consent choices, security events | Your browser and our website systems |
03How We Use Information
We use personal information for ordinary business purposes connected to project inquiries, services, billing, security, compliance, and customer support.
| Purpose | Examples | GDPR legal basis |
|---|---|---|
| Responding to inquiries | Answer questions, prepare scopes, schedule calls, estimate timelines | Steps before a contract and legitimate interests |
| Providing services | Design, develop, test, launch, maintain, and support websites or related digital assets | Performance of a contract and legitimate interests |
| Billing and payments | Issue invoices, process payment status, respond to refund or dispute requests, maintain tax records | Performance of a contract, legal obligations, legitimate interests |
| Security and fraud prevention | Protect systems, detect abuse, prevent unauthorized access, verify requests | Legitimate interests and legal obligations |
| Website operation and improvement | Maintain site functionality, remember consent choices, review performance and usability | Legitimate interests and consent where required |
| Marketing communications | Send updates only where allowed by law or with consent; honor opt-outs | Consent or legitimate interests, depending on context |
04Payment Information
This website does not ask visitors to enter full payment card numbers directly into our own forms.
If you pay an invoice or online checkout in the future, payment details may be collected and processed by third-party payment processors. Those providers may process card numbers, billing details, fraud signals, and transaction records to authorize, settle, refund, or dispute payments.
We may receive transaction status, customer contact details, invoice details, payment method type, refund status, and dispute information, but we do not store full card numbers on this website.
07Data Retention
We keep information only as long as needed for the purposes described in this policy, unless a longer period is required by law, accounting rules, tax obligations, dispute handling, or legitimate business records.
| Data type | Typical retention | Reason |
|---|---|---|
| Project inquiries that do not become clients | Up to 2 years | Follow-up, business records, and service improvement |
| Client project files and support records | Up to 7 years after the relationship ends | Contract, support, tax, accounting, and dispute records |
| Invoices and payment records | Up to 7 years or longer if required by law | Tax, accounting, audit, refund, and dispute obligations |
| Temporary credentials and access tokens | Until access is no longer needed, or sooner when practical | Project delivery and security |
| Consent records | Up to 7 years | Privacy compliance and auditability |
| Server logs and security records | Typically up to 90 days unless needed for security or legal reasons | Website operation and security |
08Your Privacy Rights
Depending on where you live, you may have rights to access, correct, delete, restrict, object to, or receive a portable copy of your personal information. You may also withdraw consent where processing is based on consent.
To exercise rights, email hello@polarcircuitweb.com, call +1 (307) 742-1563, use the contact form, or mail a request to 1365 Taylor Ave, Sheridan, WY 82801, USA. We may need to verify your identity before completing a request.
- EEA and UK residents may request access, correction, deletion, restriction, objection, portability, consent withdrawal, and may complain to a supervisory authority.
- California residents may request to know, delete, correct, opt out of sale or sharing, limit certain uses of sensitive information, and avoid discrimination for exercising rights.
- We aim to respond to EEA/UK requests within 30 days and California requests within 45 days, unless an extension is allowed by law.
09California Privacy Notice
The table below describes categories of personal information we may collect, use, and disclose for business purposes. We do not sell personal information or share it for cross-context behavioral advertising.
| CCPA category | Collected | Business purpose |
|---|---|---|
| Identifiers | Yes | Contact, service delivery, billing, support, security |
| Commercial information | Yes | Proposals, invoices, project records, refunds, disputes |
| Internet or network activity | Yes | Website operation, security, consent, analytics if allowed |
| Professional or employment-related information | Limited | Business contact context for client representatives |
| Sensitive personal information | Not intentionally requested | Do not send unless required for a specific project and agreed in writing |
10Security
We use reasonable administrative, technical, and organizational safeguards appropriate for a web development service business. No website, email system, or third-party platform can be guaranteed completely secure.
- HTTPS/TLS for the production website.
- Limited access to client project records and systems based on business need.
- Careful handling of credentials, tokens, repository access, hosting access, and administrative permissions.
- Use of reputable service providers for hosting, email, project work, payment processing, and business operations.
- Investigation and required notifications if we become aware of a security incident involving personal information.
11International Transfers
We operate from the United States. If you visit from outside the United States or use service providers in other countries, information may be processed in the United States or other locations. Where required, we rely on appropriate safeguards such as contractual protections and service provider commitments.
12Children's Privacy
Our website and services are intended for adults and businesses. We do not knowingly collect personal information from children under 13, or under 16 where a higher threshold applies. Contact us if you believe a child provided personal information.
13Changes to This Policy
We may update this Privacy Policy from time to time. The current version will be posted on this page with the updated date. Material changes may also be communicated by email or website notice when appropriate.
POLAR CIRCUIT LLC
1365 Taylor Ave, Sheridan, WY 82801, USA
hello@polarcircuitweb.com - +1 (307) 742-1563